Privacy & Cookies Policy

1. Introduction

At ROYA VISION, your privacy and data protection are of utmost importance. This Privacy & Cookies Policy explains how we collect, use, disclose, and protect your personal information when you interact with our services. ROYA VISION is a brand owned and operated by UVN LTD, a UK-registered company headquartered in London.

2. Information We Collect

We may collect the following types of personal information:

• Identity & Contact Information: Full name, phone number, email address, mailing address.
• Professional Information: Job title, CV details, qualifications, and work history.
• Financial Information: Banking details, payment data, or invoicing information.
• Sensitive Data (where required and with explicit consent): Medical info, legal identification documents, or security clearances.
• Technical Information: IP address, browser type, device info, and log data (via cookies and scripts).

3. How We Collect Information

• Direct interactions (forms, emails, interviews, calls)
• Third parties (e.g., recruitment partners, background check providers)
• Website usage data, through cookies, web beacons, and analytics tools

4. How We Use Your Information

We use your data for:

• Service Fulfillment: Including HR services, employer of record, admin support, and consulting.
• Communications: Responding to inquiries, updates, and official correspondence.
• Legal Obligations: Tax compliance, visa and security processing, contractual requirements.
• Service Optimization: Analytics, feedback, and performance improvements.

5. Legal Bases for Processing

We process your data under the following legal grounds:

• Your consent (for marketing, cookies, or sensitive data)
• Contractual necessity (e.g., service delivery)
• Legal compliance
• Legitimate interests (such as fraud prevention, analytics, service improvement)

6. Sharing Your Data

Your information may be shared with:

• Service providers and subcontractors (e.g., cloud storage, payroll, IT support)
• Government entities (for visas, compliance, or security purposes)
• Partner organizations (with safeguards in place)
  We ensure all third parties uphold strict confidentiality and data protection standards.

7. Data Retention

We retain your information only as long as necessary to fulfill our legal and business obligations. Once data is no longer needed, it is securely deleted or anonymized.

8. Data Security

We implement robust security measures including:

• SSL encryption and secure servers
• Role-based access control
• Regular audits and breach prevention protocols

9. Your Rights

You have the right to:

• Access your data
• Rectify inaccurate information
• Delete your data (“Right to be Forgotten”)
• Restrict or object to certain processing
• Data portability (where applicable)
  To exercise your rights, please email: dpo@uvnltd.com

10. International Data Transfers

Your data may be transferred to and processed in countries outside the UK or EEA, where necessary. We ensure these transfers meet UK GDPR or equivalent protection standards, including through adequacy decisions or standard contractual clauses.

11. Cookies and Tracking Technologies

11.1 What Are Cookies?

Cookies are small text files placed on your device when you browse our website. They help us improve site functionality, security, and user experience.

11.2 Other Technologies We Use

• Scripts: Code snippets that enable form submissions, live chat, and dynamic content.
• Web Beacons: Invisible markers used to monitor site or email engagement.

11.3 Types of Cookies We Use

• Necessary Cookies: Enable core functions like security and accessibility.
• Performance Cookies: Help us understand how users navigate our site.
• Functionality Cookies: Remember your preferences (language, region).
• Marketing Cookies: Track user behavior to personalize content or ads.
• Third-party Cookies: Set by analytics tools (e.g., Google Analytics, Meta Pixel, LinkedIn Insight Tag).

11.4 Managing Cookies

You can control or delete cookies through your browser settings or via our cookie consent banner. Disabling cookies may affect some features.

11.5 Data from Cookies

Information collected may include IP address, browser type, pages visited, time spent, and interactions. This data is used solely to improve service delivery and user experience.

12. Updates to This Policy

We may periodically update this Privacy & Cookies Policy. Changes will be reflected by the “Last Updated” date above. We encourage you to review this policy regularly.

13. Contact Us

ROYA VISION
Owned and Managed by UVN LTD
📍 71-75 Shelton Street, Covent Garden, WC2H 9JQ, London, United Kingdom
📧 Data Protection Officer: dpo@uvnltd.com
🌐 Website: www.uvnltd.com
📞 General Inquiries: +44 7366 485 844 | info@royvis.com

14. Disclaimer

This policy is provided for informational purposes and does not constitute legal advice. Please consult a qualified legal advisor to ensure compliance with specific laws in your jurisdiction.